For a long time, I thought productivity was about effort.
Work harder.
Focus more.
Stay disciplined.
Manage time better.
Most productivity advice is built around some version of this idea.
Then I noticed something strange.
Some days I could spend ten hours at a desk and accomplish almost nothing.
Other days I could spend three hours working and make more progress than I had all week.
The difference wasn't effort.
The difference was context.
The Most Expensive Thing Is Not Time
Ask people what their most limited resource is and most will answer:
Time.
But for knowledge workers, engineers, researchers, writers, and designers, I think the scarcer resource is often something else.
Mental state.
The ability to hold a problem in your head.
The ability to remember why a decision was made.
The ability to see connections between ideas.
The ability to continue a train of thought without interruption.
That's the state where meaningful work happens.
And it's surprisingly fragile.
Every Context Switch Has a Cost
Imagine you're debugging a difficult issue.
You've already:
- read the logs
- inspected the code
- traced the requests
- formed a hypothesis
You're finally starting to see the shape of the problem.
Then:
- a Slack notification arrives
- someone schedules a meeting
- an email requires attention
- a different task becomes urgent
The interruption itself might only take two minutes.
The real cost is what disappears.
The mental model.
The momentum.
The partially constructed map inside your head.
The next time you return to the task, you don't continue where you left off.
You rebuild.
Software Often Creates The Problem It Tries To Solve
One thing that surprised me after building products for years is how much software exists primarily because other software creates friction.
A note-taking application exists because memory is limited.
A task manager exists because priorities change.
A research assistant exists because information is fragmented.
Many tools are not solving fundamental problems.
They're solving problems created by context switching.
The modern workflow often looks like:
Article
↓
Bookmark
↓
Notes
↓
Task Manager
↓
Email
↓
Chat
↓
Calendar
↓
Back To Article
Every transition introduces friction.
Every transition requires reconstruction.
Every transition burns attention.
Information Is Cheap. Context Is Expensive.
This realization changed how I think about software.
For years, software focused on helping us collect more information.
More notes.
More bookmarks.
More documents.
More tabs.
More databases.
More content.
But information was never the bottleneck.
The internet solved information scarcity years ago.
The bottleneck became context.
Knowing:
- why something mattered
- where it came from
- how it connects to other ideas
- what you were trying to accomplish
That's the expensive part.
The Best Tools Protect Mental State
This is why some software feels unusually good to use.
Not because it has more features.
Because it preserves context.
Good software reduces the number of mental transitions required to complete a task.
It keeps related information together.
It remembers things on your behalf.
It removes unnecessary decisions.
It minimizes the number of times you have to rebuild your mental model.
The best tools don't merely store information.
They protect attention.
Why This Matters More Than Ever
Ironically, technology has made context switching easier than ever.
Notifications.
Messaging platforms.
Infinite feeds.
Multiple devices.
AI assistants.
Constant connectivity.
The modern worker can access more information than any generation before them.
And yet many people feel perpetually interrupted.
Not because they lack tools.
Because every tool is competing for the same cognitive resource.
Attention.
What This Means For Builders
The first time I understood this, I stopped thinking about software as information storage.
I started thinking about it as context preservation.
A note is not valuable because it stores text.
It's valuable because it preserves a thought.
A bookmark is not valuable because it stores a URL.
It's valuable because it preserves intent.
A research tool is not valuable because it retrieves information.
It's valuable because it preserves the path that led to a conclusion.
The hidden cost of context switching is not the interruption itself.
It's the reconstruction that follows.
And increasingly, the most valuable software is not helping people find more information.
It's helping them lose less context.
Because in the end, meaningful work rarely happens when we're collecting information.
It happens when we're able to stay with a thought long enough for it to become something useful.
