n8n for MedTech & DeviceTech SaaS: 5 Automations That Accelerate FDA Submissions and Keep Device Data Compliant (Free Workflow JSON)

{
  "name": "MedTech Client Onboarding Drip",
  "nodes": [
    {
      "parameters": {
        "pollTimes": {"item": [{"mode": "everyMinute"}]},
        "sheetId": {"__rl": true, "value": "YOUR_SHEET_ID", "mode": "id"},
        "sheetName": {"__rl": true, "value": "Clients", "mode": "name"}
      },
      "type": "n8n-nodes-base.googleSheetsTrigger",
      "name": "New Client Trigger",
      "position": [240, 300]
    },
    {
      "parameters": {
        "jsCode": "const tier = $json.company_type?.toUpperCase() || 'TIER_2_SMB_MANUFACTURER';\nconst tierMap = {\n  'TIER_1_GLOBAL_OEM': {label: 'Global OEM', subject: 'Your enterprise onboarding starts now', csmSlack: '#csm-enterprise'},\n  'TIER_2_SMB_MANUFACTURER': {label: 'SMB Manufacturer', subject: 'Welcome to the platform', csmSlack: '#csm-smb'},\n  'TIER_3_STARTUP_INNOVATOR': {label: 'Startup', subject: 'Let's get your device to market faster', csmSlack: '#csm-startup'},\n  'TIER_4_ACADEMIC_RESEARCH': {label: 'Academic', subject: 'Your research automation is ready', csmSlack: '#csm-academic'}\n};\nconst config = tierMap[tier] || tierMap['TIER_2_SMB_MANUFACTURER'];\nreturn [{json: {...$json, tier, ...config, onboardedAt: new Date().toISOString()}}];"
      },
      "type": "n8n-nodes-base.code",
      "name": "Classify Tier",
      "position": [460, 300]
    },
    {
      "parameters": {
        "sendTo": "={{ $json.contact_email }}",
        "subject": "={{ $json.subject }}",
        "message": "Hi {{ $json.contact_name }},\n\nWelcome! Your {{ $json.tier }} onboarding pack is attached.\n\nYour CSM will reach out within 1 business day.\n\nFlowKit Automation Team"
      },
      "type": "n8n-nodes-base.gmail",
      "name": "Day 0 Welcome Email",
      "position": [680, 300]
    },
    {
      "parameters": {"amount": 3, "unit": "days"},
      "type": "n8n-nodes-base.wait",
      "name": "Wait 3 Days",
      "position": [900, 300]
    },
    {
      "parameters": {
        "sendTo": "={{ $json.contact_email }}",
        "subject": "Day 3 check-in: any questions on your setup?",
        "message": "Hi {{ $json.contact_name }},\n\nHow is the setup going? Reply with any questions — we typically respond in 2 hours.\n\nFlowKit Team"
      },
      "type": "n8n-nodes-base.gmail",
      "name": "Day 3 Check-in",
      "position": [1120, 300]
    },
    {
      "parameters": {
        "operation": "append",
        "sheetId": {"__rl": true, "value": "YOUR_AUDIT_SHEET_ID", "mode": "id"},
        "sheetName": {"__rl": true, "value": "OnboardingAuditLog", "mode": "name"},
        "columns": {"mappingMode": "autoMapInputData"}
      },
      "type": "n8n-nodes-base.googleSheets",
      "name": "QMSR Audit Log",
      "position": [1340, 300]
    }
  ],
  "connections": {
    "New Client Trigger": {"main": [[{"node": "Classify Tier", "type": "main", "index": 0}]]},
    "Classify Tier": {"main": [[{"node": "Day 0 Welcome Email", "type": "main", "index": 0}]]},
    "Day 0 Welcome Email": {"main": [[{"node": "Wait 3 Days", "type": "main", "index": 0}]]},
    "Wait 3 Days": {"main": [[{"node": "Day 3 Check-in", "type": "main", "index": 0}]]},
    "Day 3 Check-in": {"main": [[{"node": "QMSR Audit Log", "type": "main", "index": 0}]]}
  },
  "active": false,
  "settings": {"executionOrder": "v1"}
}

{
  "name": "FDA/MDR Regulatory Deadline Tracker",
  "nodes": [
    {
      "parameters": {"rule": {"interval": [{"field": "cronExpression", "expression": "0 8 * * 1-5"}]}},
      "type": "n8n-nodes-base.scheduleTrigger",
      "name": "Weekday 8AM",
      "position": [240, 300]
    },
    {
      "parameters": {
        "operation": "readRows",
        "sheetId": {"__rl": true, "value": "YOUR_REGULATORY_SHEET_ID", "mode": "id"},
        "sheetName": {"__rl": true, "value": "RegulatoryCalendar", "mode": "name"}
      },
      "type": "n8n-nodes-base.googleSheets",
      "name": "Read Regulatory Calendar",
      "position": [460, 300]
    },
    {
      "parameters": {
        "jsCode": "const today = new Date(); const items = [];\nfor (const row of $input.all()) {\n  const d = row.json;\n  const due = new Date(d.due_date);\n  const daysLeft = Math.ceil((due - today) / 86400000);\n  let urgency = null;\n  if (daysLeft < 0) urgency = 'OVERDUE';\n  else if (daysLeft <= 2) urgency = 'CRITICAL';\n  else if (daysLeft <= 7) urgency = 'URGENT';\n  else if (daysLeft <= 14) urgency = 'WARNING';\n  else if (daysLeft <= 30) urgency = 'NOTICE';\n  if (urgency) items.push({json: {...d, daysLeft, urgency}});\n}\nreturn items;"
      },
      "type": "n8n-nodes-base.code",
      "name": "Classify Urgency",
      "position": [680, 300]
    },
    {
      "parameters": {
        "rules": {"values": [
          {"conditions": {"options": {"leftValue": "={{ $json.urgency }}", "operation": "equals", "rightValue": "OVERDUE"}}, "renameOutput": true, "outputKey": "overdue"},
          {"conditions": {"options": {"leftValue": "={{ $json.urgency }}", "operation": "equals", "rightValue": "CRITICAL"}}, "renameOutput": true, "outputKey": "critical"}
        ]}
      },
      "type": "n8n-nodes-base.switch",
      "name": "Route by Urgency",
      "position": [900, 300]
    },
    {
      "parameters": {
        "select": "channel", "channelId": {"__rl": true, "value": "#regulatory-emergency", "mode": "name"},
        "text": ":rotating_light: OVERDUE: {{ $json.deadline_type }} was due {{ Math.abs($json.daysLeft) }} day(s) ago. Owner: {{ $json.owner }}. Action required NOW."
      },
      "type": "n8n-nodes-base.slack",
      "name": "Slack OVERDUE Alert",
      "position": [1120, 200]
    },
    {
      "parameters": {
        "sendTo": "={{ $json.owner_email }}",
        "subject": "OVERDUE: {{ $json.deadline_type }} — Action Required",
        "message": "This regulatory deadline is OVERDUE by {{ Math.abs($json.daysLeft) }} day(s).\n\nDeadline: {{ $json.deadline_type }}\nDue date: {{ $json.due_date }}\nRegulation: {{ $json.regulation }}\n\nImmediate action required."
      },
      "type": "n8n-nodes-base.gmail",
      "name": "Email Owner OVERDUE",
      "position": [1340, 200]
    }
  ],
  "connections": {
    "Weekday 8AM": {"main": [[{"node": "Read Regulatory Calendar", "type": "main", "index": 0}]]},
    "Read Regulatory Calendar": {"main": [[{"node": "Classify Urgency", "type": "main", "index": 0}]]},
    "Classify Urgency": {"main": [[{"node": "Route by Urgency", "type": "main", "index": 0}]]},
    "Route by Urgency": {"overdue": [{"node": "Slack OVERDUE Alert", "type": "main", "index": 0}], "critical": [{"node": "Slack OVERDUE Alert", "type": "main", "index": 0}]},
    "Slack OVERDUE Alert": {"main": [[{"node": "Email Owner OVERDUE", "type": "main", "index": 0}]]}
  },
  "active": false,
  "settings": {"executionOrder": "v1"}
}

{
  "name": "Adverse Event & MDR Alert Pipeline",
  "nodes": [
    {
      "parameters": {"httpMethod": "POST", "path": "adverse-event", "responseMode": "responseNode"},
      "type": "n8n-nodes-base.webhook",
      "name": "Adverse Event Webhook",
      "position": [240, 300]
    },
    {
      "parameters": {
        "jsCode": "const e = $json.body || $json;\nconst severity = (e.severity || '').toUpperCase();\nconst death = e.patient_outcome === 'DEATH';\nconst seriousInjury = ['SERIOUS_INJURY', 'HOSPITALIZATION', 'LIFE_THREATENING'].includes(e.patient_outcome);\nconst malfunction = e.event_type === 'MALFUNCTION';\nlet classification;\nif (death || (seriousInjury && e.market === 'EU')) classification = 'EU_MDR_VIGILANCE_IMMEDIATE';\nelse if (seriousInjury && e.market === 'EU') classification = 'EU_MDR_VIGILANCE_15DAY';\nelse if (death || seriousInjury) classification = 'FDA_MDR_REPORTABLE_5DAY';\nelse if (malfunction) classification = 'FDA_MDR_REPORTABLE_30DAY';\nelse classification = 'NON_REPORTABLE_WATCH';\nconst reportDeadline = {\n  'EU_MDR_VIGILANCE_IMMEDIATE': '2 days',\n  'EU_MDR_VIGILANCE_15DAY': '15 days',\n  'FDA_MDR_REPORTABLE_5DAY': '5 days',\n  'FDA_MDR_REPORTABLE_30DAY': '30 days',\n  'NON_REPORTABLE_WATCH': 'N/A'\n}[classification];\nreturn [{json: {...e, classification, reportDeadline, receivedAt: new Date().toISOString()}}];"
      },
      "type": "n8n-nodes-base.code",
      "name": "Classify Reportability",
      "position": [460, 300]
    },
    {
      "parameters": {
        "conditions": {"options": [{"leftValue": "={{ $json.classification }}", "operation": "contains", "rightValue": "REPORTABLE"}]}
      },
      "type": "n8n-nodes-base.if",
      "name": "Is Reportable?",
      "position": [680, 300]
    },
    {
      "parameters": {
        "select": "channel", "channelId": {"__rl": true, "value": "#regulatory-emergency", "mode": "name"},
        "text": ":rotating_light: MDR ALERT: {{ $json.classification }}\nDevice: {{ $json.device_model }} | Patient outcome: {{ $json.patient_outcome }}\nReport deadline: {{ $json.reportDeadline }} | Event ID: {{ $json.event_id }}"
      },
      "type": "n8n-nodes-base.slack",
      "name": "Slack Regulatory Emergency",
      "position": [900, 200]
    },
    {
      "parameters": {
        "operation": "insert",
        "schema": {"__rl": true, "value": "public", "mode": "name"},
        "table": {"__rl": true, "value": "maude_audit_log", "mode": "name"},
        "columns": {"mappingMode": "autoMapInputData"}
      },
      "type": "n8n-nodes-base.postgres",
      "name": "MAUDE Audit Log",
      "position": [1120, 300]
    },
    {
      "parameters": {"respondWith": "json", "responseBody": "={{ JSON.stringify({received: true, classification: $json.classification, deadline: $json.reportDeadline}) }}"},
      "type": "n8n-nodes-base.respondToWebhook",
      "name": "ACK 200",
      "position": [1340, 300]
    }
  ],
  "connections": {
    "Adverse Event Webhook": {"main": [[{"node": "Classify Reportability", "type": "main", "index": 0}]]},
    "Classify Reportability": {"main": [[{"node": "Is Reportable?", "type": "main", "index": 0}]]},
    "Is Reportable?": {"main": [
      [{"node": "Slack Regulatory Emergency", "type": "main", "index": 0}],
      [{"node": "MAUDE Audit Log", "type": "main", "index": 0}]
    ]},
    "Slack Regulatory Emergency": {"main": [[{"node": "MAUDE Audit Log", "type": "main", "index": 0}]]},
    "MAUDE Audit Log": {"main": [[{"node": "ACK 200", "type": "main", "index": 0}]]}
  },
  "active": false,
  "settings": {"executionOrder": "v1"}
}

CREATE TABLE trial_sites (
  site_id TEXT PRIMARY KEY,
  site_name TEXT,
  pi_email TEXT,
  target_enrollment INT,
  actual_enrollment INT,
  open_deviations INT,
  critical_deviations INT,
  last_updated TIMESTAMPTZ
);

CREATE TABLE pms_complaints (
  complaint_id TEXT PRIMARY KEY,
  device_model TEXT,
  complaint_type TEXT,
  week_of DATE,
  complaint_count INT
);

{
  "name": "Device Trial & PMS Monitor",
  "nodes": [
    {
      "parameters": {"rule": {"interval": [{"field": "cronExpression", "expression": "0 9 * * 1-5"}]}},
      "type": "n8n-nodes-base.scheduleTrigger",
      "name": "Weekday 9AM",
      "position": [240, 300]
    },
    {
      "parameters": {
        "operation": "executeQuery",
        "query": "SELECT site_id, site_name, pi_email, target_enrollment, actual_enrollment, open_deviations, critical_deviations, ROUND(actual_enrollment::numeric/NULLIF(target_enrollment,0)*100,1) as enrollment_pct FROM trial_sites WHERE last_updated > NOW() - INTERVAL '7 days'"
      },
      "type": "n8n-nodes-base.postgres",
      "name": "Query Trial Sites",
      "position": [460, 300]
    },
    {
      "parameters": {
        "jsCode": "return $input.all().map(item => {\n  const d = item.json;\n  let risk = 'GREEN';\n  if (d.critical_deviations >= 2 || d.enrollment_pct < 60) risk = 'RED';\n  else if (d.critical_deviations >= 1 || d.open_deviations >= 5 || d.enrollment_pct < 80) risk = 'AMBER';\n  return {json: {...d, risk}};\n});"
      },
      "type": "n8n-nodes-base.code",
      "name": "Flag Risk Level",
      "position": [680, 300]
    },
    {
      "parameters": {
        "conditions": {"options": [{"leftValue": "={{ $json.risk }}", "operation": "equals", "rightValue": "RED"}]}
      },
      "type": "n8n-nodes-base.if",
      "name": "RED Sites?",
      "position": [900, 300]
    },
    {
      "parameters": {
        "select": "channel", "channelId": {"__rl": true, "value": "#clinical-ops", "mode": "name"},
        "text": ":red_circle: RED SITE: {{ $json.site_name }}\nEnrollment: {{ $json.enrollment_pct }}% | Critical deviations: {{ $json.critical_deviations }}\nPI: {{ $json.pi_email }}"
      },
      "type": "n8n-nodes-base.slack",
      "name": "Alert Clinical Ops",
      "position": [1120, 200]
    }
  ],
  "connections": {
    "Weekday 9AM": {"main": [[{"node": "Query Trial Sites", "type": "main", "index": 0}]]},
    "Query Trial Sites": {"main": [[{"node": "Flag Risk Level", "type": "main", "index": 0}]]},
    "Flag Risk Level": {"main": [[{"node": "RED Sites?", "type": "main", "index": 0}]]},
    "RED Sites?": {"main": [[{"node": "Alert Clinical Ops", "type": "main", "index": 0}], []]}
  },
  "active": false,
  "settings": {"executionOrder": "v1"}
}

{
  "name": "Weekly MedTech KPI Dashboard",
  "nodes": [
    {
      "parameters": {"rule": {"interval": [{"field": "cronExpression", "expression": "0 8 * * 1"}]}},
      "type": "n8n-nodes-base.scheduleTrigger",
      "name": "Monday 8AM",
      "position": [240, 300]
    },
    {
      "parameters": {
        "operation": "executeQuery",
        "query": "SELECT COUNT(DISTINCT client_id) as active_clients, COUNT(DISTINCT CASE WHEN created_at > NOW()-INTERVAL'7d' THEN client_id END) as new_this_week, SUM(mrr_usd) as total_mrr, AVG(api_calls_7d) as avg_api_calls FROM platform_metrics WHERE status='active'"
      },
      "type": "n8n-nodes-base.postgres",
      "name": "Platform Metrics",
      "position": [460, 200]
    },
    {
      "parameters": {
        "operation": "executeQuery",
        "query": "SELECT COUNT(*) FILTER (WHERE health_score < 40) as at_risk, COUNT(*) FILTER (WHERE health_score >= 40 AND health_score < 70) as needs_attention, COUNT(*) FILTER (WHERE health_score >= 70) as healthy FROM account_health"
      },
      "type": "n8n-nodes-base.postgres",
      "name": "Account Health",
      "position": [460, 400]
    },
    {
      "parameters": {"mode": "passThrough", "output": "all"},
      "type": "n8n-nodes-base.merge",
      "name": "Merge Data",
      "position": [680, 300]
    },
    {
      "parameters": {
        "jsCode": "const prev = $getWorkflowStaticData('global');\nconst platform = $input.first().json;\nconst health = $input.last().json;\nconst mrrWoW = prev.mrr ? ((platform.total_mrr - prev.mrr)/prev.mrr*100).toFixed(1) : 'N/A';\nprev.mrr = platform.total_mrr;\n$setWorkflowStaticData('global', prev);\nconst html = [\n  '<h2>MedTech Platform KPI — Week of ' + new Date().toDateString() + '</h2>',\n  '<table border=1 cellpadding=6>',\n  '<tr><th>Metric</th><th>Value</th><th>WoW</th></tr>',\n  `<tr><td>Active Clients</td><td>${platform.active_clients}</td><td>—</td></tr>`,\n  `<tr><td>New This Week</td><td>${platform.new_this_week}</td><td>—</td></tr>`,\n  `<tr><td>Total MRR</td><td>$${Number(platform.total_mrr).toLocaleString()}</td><td>${mrrWoW}%</td></tr>`,\n  `<tr style='background:#ffe0e0'><td>At-Risk Accounts</td><td>${health.at_risk}</td><td>—</td></tr>`,\n  `<tr style='background:#fff3cd'><td>Needs Attention</td><td>${health.needs_attention}</td><td>—</td></tr>`,\n  `<tr style='background:#d4edda'><td>Healthy Accounts</td><td>${health.healthy}</td><td>—</td></tr>`,\n  '</table>'\n].join('\\n');\nreturn [{json: {html, platform, health, mrrWoW}}];"
      },
      "type": "n8n-nodes-base.code",
      "name": "Build KPI Report",
      "position": [900, 300]
    },
    {
      "parameters": {
        "sendTo": "ceo@yourcompany.com",
        "bcc": "cto@yourcompany.com,vp-regulatory@yourcompany.com",
        "subject": "Weekly MedTech Platform KPI — {{ $now.format('yyyy-MM-dd') }}",
        "message": "={{ $json.html }}",
        "options": {"appendAttribution": false}
      },
      "type": "n8n-nodes-base.gmail",
      "name": "Email Leadership",
      "position": [1120, 300]
    },
    {
      "parameters": {
        "select": "channel", "channelId": {"__rl": true, "value": "#exec-kpis", "mode": "name"},
        "text": "MedTech Weekly: {{ $json.platform.active_clients }} clients | MRR ${{ $json.platform.total_mrr }} ({{ $json.mrrWoW }}% WoW) | At-risk: {{ $json.health.at_risk }}"
      },
      "type": "n8n-nodes-base.slack",
      "name": "Slack KPI Summary",
      "position": [1340, 300]
    }
  ],
  "connections": {
    "Monday 8AM": {"main": [[{"node": "Platform Metrics", "type": "main", "index": 0}, {"node": "Account Health", "type": "main", "index": 0}]]},
    "Platform Metrics": {"main": [[{"node": "Merge Data", "type": "main", "index": 0}]]},
    "Account Health": {"main": [[{"node": "Merge Data", "type": "main", "index": 1}]]},
    "Merge Data": {"main": [[{"node": "Build KPI Report", "type": "main", "index": 0}]]},
    "Build KPI Report": {"main": [[{"node": "Email Leadership", "type": "main", "index": 0}]]},
    "Email Leadership": {"main": [[{"node": "Slack KPI Summary", "type": "main", "index": 0}]]}
  },
  "active": false,
  "settings": {"executionOrder": "v1"}
}

# Self-hosted on your own VPS (DigitalOcean, AWS, GCP)
docker run -it --rm \
  -p 5678:5678 \
  -v ~/.n8n:/home/node/.n8n \
  n8nio/n8n

# Cloud option (no self-hosting)
# https://n8n.io/cloud