n8n for HealthTech SaaS: 5 Automations That Scale Digital Health Platform Ops and Meet HIPAA (Free Workflow JSON)

{
  "name": "EHR & Patient Data Integration Health Monitor",
  "nodes": [
    {
      "name": "Every 5 Minutes",
      "type": "n8n-nodes-base.scheduleTrigger",
      "parameters": { "rule": { "interval": [{ "field": "minutes", "minutesInterval": 5 }] } }
    },
    {
      "name": "Get Active Integrations",
      "type": "n8n-nodes-base.postgres",
      "parameters": {
        "operation": "executeQuery",
        "query": "SELECT id, customer_id, ehr_system, health_endpoint, sla_gap_minutes FROM ehr_integrations WHERE status = 'active'"
      }
    },
    {
      "name": "Check Each Endpoint",
      "type": "n8n-nodes-base.httpRequest",
      "parameters": {
        "url": "={{ $json.health_endpoint }}",
        "method": "GET",
        "timeout": 8000,
        "continueOnFail": true
      }
    },
    {
      "name": "Classify Integration Status",
      "type": "n8n-nodes-base.code",
      "parameters": {
        "jsCode": "const items = $input.all(); const state = $getWorkflowStaticData('global'); const now = Date.now(); const alerts = []; for (const item of items) { const d = item.json; const statusCode = item.json.statusCode || 0; const elapsed = (now - (state['last_ok_' + d.id] || now)) / 60000; let status = 'OK'; if (statusCode < 200 || statusCode >= 300) status = 'DOWN'; else if (elapsed > d.sla_gap_minutes * 1.5) status = 'DEGRADED'; else { state['last_ok_' + d.id] = now; } if (status !== 'OK') { const dedupKey = 'alerted_' + d.id; if (!state[dedupKey] || (now - state[dedupKey]) > 1800000) { state[dedupKey] = now; alerts.push({ ...d, status, elapsed_min: Math.round(elapsed) }); } } } $setWorkflowStaticData('global', state); return alerts.map(a => ({ json: a }));"
      }
    },
    {
      "name": "Slack #platform-integrations",
      "type": "n8n-nodes-base.slack",
      "parameters": {
        "channel": "#platform-integrations",
        "text": "={{ '🔴 EHR Integration ' + $json.status + ': ' + $json.ehr_system + ' (Customer ' + $json.customer_id + ') — ' + $json.elapsed_min + 'min since last event. Check ' + $json.health_endpoint }}"
      }
    }
  ]
}

{
  "name": "New Health System Onboarding Drip",
  "nodes": [
    {
      "name": "New Client Trigger",
      "type": "n8n-nodes-base.googleSheetsTrigger",
      "parameters": { "event": "rowAdded", "sheetName": "new_clients" }
    },
    {
      "name": "Classify Client Tier",
      "type": "n8n-nodes-base.code",
      "parameters": {
        "jsCode": "const d = $json; let tier = 'SMALL_PRACTICE'; if (d.beds > 500 || d.client_type === 'health_system') tier = 'HEALTH_SYSTEM'; else if (d.beds > 100 || d.client_type === 'hospital') tier = 'HOSPITAL'; else if (d.client_type === 'clinic_group') tier = 'CLINIC_GROUP'; return [{ json: { ...d, tier } }];"
      }
    },
    {
      "name": "Day 0 Welcome + API Keys",
      "type": "n8n-nodes-base.gmail",
      "parameters": {
        "to": "={{ $json.it_admin_email }}",
        "subject": "={{ 'Welcome to [Platform] — API Keys + HIPAA BAA for ' + $json.org_name }}",
        "message": "={{ 'Hi ' + $json.contact_name + ', Welcome aboard. Your API key: ' + $json.api_key + '. BAA countersignature attached. EHR integration guide: [link]. Your CSM: ' + $json.csm_name + ' at ' + $json.csm_email + '. We target <4h response for clinical integration questions.' }}"
      }
    },
    {
      "name": "Notify CSM in Slack",
      "type": "n8n-nodes-base.slack",
      "parameters": {
        "channel": "#csm-queue",
        "text": "={{ '🏥 New ' + $json.tier + ' client: ' + $json.org_name + ' (' + $json.beds + ' beds). IT admin: ' + $json.it_admin_email + '. EHR: ' + $json.ehr_system + '. Log it in HubSpot.' }}"
      }
    },
    {
      "name": "Wait 3 Days",
      "type": "n8n-nodes-base.wait",
      "parameters": { "amount": 3, "unit": "days" }
    },
    {
      "name": "Day 3 EHR Integration Check-in",
      "type": "n8n-nodes-base.gmail",
      "parameters": {
        "to": "={{ $json.it_admin_email }}",
        "subject": "={{ 'Quick check-in: EHR integration status for ' + $json.org_name }}",
        "message": "={{ 'Hi ' + $json.contact_name + ', Is your ' + $json.ehr_system + ' integration connected? If you hit any snags with FHIR endpoint config or SMART on FHIR scopes, reply here and we will get you live today. Your integration guide: [link].' }}"
      }
    },
    {
      "name": "Wait 4 Days",
      "type": "n8n-nodes-base.wait",
      "parameters": { "amount": 4, "unit": "days" }
    },
    {
      "name": "Day 7 First Patient Data Milestone",
      "type": "n8n-nodes-base.gmail",
      "parameters": {
        "to": "={{ $json.it_admin_email }}",
        "subject": "={{ 'You should be seeing live patient data by now — ' + $json.org_name }}",
        "message": "={{ 'Hi ' + $json.contact_name + ', By day 7 most clients have their first patient data flowing. Log into the dashboard and check [link]. If your numbers look off, book a 30-min setup call: [calendar link]. Your CSM ' + $json.csm_name + ' can also join.' }}"
      }
    }
  ]
}

{
  "name": "HIPAA & FDA Compliance Deadline Tracker",
  "nodes": [
    {
      "name": "Weekdays 8AM",
      "type": "n8n-nodes-base.scheduleTrigger",
      "parameters": { "rule": { "interval": [{ "field": "cronExpression", "expression": "0 8 * * 1-5" }] } }
    },
    {
      "name": "Get Compliance Deadlines",
      "type": "n8n-nodes-base.googleSheets",
      "parameters": { "operation": "getAll", "sheetName": "compliance_deadlines" }
    },
    {
      "name": "Classify Urgency",
      "type": "n8n-nodes-base.code",
      "parameters": {
        "jsCode": "const actionMap = { 'HIPAA_BREACH_NOTIFICATION': 'File HHS OCR breach report at hhs.gov/hipaa — 60-day window from discovery date', 'HIPAA_SECURITY_RULE_REVIEW': 'Annual Security Rule risk analysis — document in risk register', 'HITECH_BAA_AUDIT': 'Review all Business Associate Agreements — ensure all vendors have current signed BAAs', 'ONC_CURES_INFORMATION_BLOCKING': 'ONC information blocking compliance audit — ensure no data access restriction', 'FDA_SAMD_510K': 'FDA 510(k) SaMD submission due — coordinate with regulatory affairs', 'FDA_DE_NOVO': 'FDA De Novo classification request due', 'SOC2_EVIDENCE': 'Collect SOC2 evidence for period — screenshots, logs, access reviews', 'GDPR_DPA_RENEWAL': 'Renew GDPR Data Processing Agreement with affected EHR/cloud vendors', 'HITRUST_ASSESSMENT': 'HITRUST CSF assessment preparation — gather control evidence', 'STATE_CMIA_AUDIT': 'California CMIA compliance review — patient data handling', 'STATE_MHMD_REVIEW': 'My Health My Data Act (WA) compliance — health data broker prohibition check' }; const items = $input.all(); const now = new Date(); return items.map(item => { const d = item.json; if (!d.deadline_date || !d.regulation_type) return null; const days = Math.round((new Date(d.deadline_date) - now) / 86400000); let urgency = 'NOTICE'; if (days < 0) urgency = 'OVERDUE'; else if (days <= 7) urgency = 'CRITICAL'; else if (days <= 21) urgency = 'URGENT'; else if (days <= 60) urgency = 'WARNING'; else return null; const action = actionMap[d.regulation_type] || d.required_action || 'Review deadline with compliance team'; return { json: { ...d, days_until: days, urgency, action } }; }).filter(Boolean);"
      }
    },
    {
      "name": "Route by Urgency",
      "type": "n8n-nodes-base.switch",
      "parameters": {
        "dataPropertyName": "urgency",
        "rules": {
          "rules": [
            { "value": "OVERDUE", "output": 0 },
            { "value": "CRITICAL", "output": 0 },
            { "value": "URGENT", "output": 1 },
            { "value": "WARNING", "output": 2 }
          ]
        }
      }
    },
    {
      "name": "Slack CRITICAL #compliance-critical @here",
      "type": "n8n-nodes-base.slack",
      "parameters": {
        "channel": "#compliance-critical",
        "text": "={{ '<!here> 🔴 ' + $json.urgency + ': ' + $json.regulation_type + ' — ' + ($json.days_until < 0 ? Math.abs($json.days_until) + 'd overdue' : $json.days_until + 'd remaining') + '. Action: ' + $json.action + '. Owner: ' + $json.owner_email }}"
      }
    },
    {
      "name": "Email Owner",
      "type": "n8n-nodes-base.gmail",
      "parameters": {
        "to": "={{ $json.owner_email }}",
        "subject": "={{ $json.urgency + ': ' + $json.regulation_type + ' deadline in ' + $json.days_until + ' days' }}",
        "message": "={{ 'Regulation: ' + $json.regulation_type + '. Deadline: ' + $json.deadline_date + ' (' + $json.days_until + ' days). Required action: ' + $json.action + '. This is your ' + $json.urgency + '-level reminder.' }}"
      }
    }
  ]
}

{
  "name": "RPM Device Event Fanout & Clinical Alert Pipeline",
  "nodes": [
    {
      "name": "RPM Device Webhook",
      "type": "n8n-nodes-base.webhook",
      "parameters": {
        "path": "rpm-device-event",
        "responseMode": "onReceived",
        "responseCode": 200
      }
    },
    {
      "name": "Classify Clinical Severity",
      "type": "n8n-nodes-base.code",
      "parameters": {
        "jsCode": "const d = $json.body || $json; const reading = d.reading_value; const type = d.reading_type; const thresholds = { glucose: { critical_high: 400, high: 250, low: 70, critical_low: 54 }, systolic_bp: { critical_high: 180, high: 140, low: 90, critical_low: 70 }, heart_rate: { critical_high: 150, high: 100, low: 50, critical_low: 40 }, spo2: { critical_low: 88, low: 92 } }; const t = thresholds[type]; let severity = 'NORMAL'; if (t) { if ((t.critical_high && reading >= t.critical_high) || (t.critical_low && reading <= t.critical_low)) severity = 'CRITICAL'; else if ((t.high && reading >= t.high) || (t.low && reading <= t.low)) severity = 'ABNORMAL'; } return [{ json: { ...d, severity } }];"
      }
    },
    {
      "name": "Route by Severity",
      "type": "n8n-nodes-base.switch",
      "parameters": {
        "dataPropertyName": "severity",
        "rules": { "rules": [{ "value": "CRITICAL", "output": 0 }, { "value": "ABNORMAL", "output": 1 }, { "value": "NORMAL", "output": 2 }] }
      }
    },
    {
      "name": "CRITICAL: Page Provider via Slack",
      "type": "n8n-nodes-base.slack",
      "parameters": {
        "channel": "#clinical-alerts-critical",
        "text": "={{ '🔴 CRITICAL RPM: Patient ' + $json.patient_id + ' — ' + $json.reading_type + ': ' + $json.reading_value + $json.unit + ' at ' + $json.timestamp + '. Provider: ' + $json.assigned_provider + '. Review immediately in platform.' }}"
      }
    },
    {
      "name": "ABNORMAL: Queue for Nurse Review",
      "type": "n8n-nodes-base.postgres",
      "parameters": {
        "operation": "insert",
        "table": "clinical_review_queue",
        "columns": "patient_id,reading_type,reading_value,unit,severity,timestamp,assigned_nurse,raw_payload",
        "columnData": "={{ $json.patient_id }},={{ $json.reading_type }},={{ $json.reading_value }},={{ $json.unit }},={{ $json.severity }},={{ $json.timestamp }},={{ $json.assigned_nurse }},={{ JSON.stringify($json) }}"
      }
    },
    {
      "name": "NORMAL: Log to Readings Table",
      "type": "n8n-nodes-base.postgres",
      "parameters": {
        "operation": "insert",
        "table": "device_readings",
        "columns": "patient_id,reading_type,reading_value,unit,severity,timestamp",
        "columnData": "={{ $json.patient_id }},={{ $json.reading_type }},={{ $json.reading_value }},={{ $json.unit }},={{ $json.severity }},={{ $json.timestamp }}"
      }
    }
  ]
}

{
  "name": "Weekly HealthTech Platform KPI Dashboard",
  "nodes": [
    {
      "name": "Monday 8AM",
      "type": "n8n-nodes-base.scheduleTrigger",
      "parameters": { "rule": { "interval": [{ "field": "cronExpression", "expression": "0 8 * * 1" }] } }
    },
    {
      "name": "This Week Metrics",
      "type": "n8n-nodes-base.postgres",
      "parameters": {
        "operation": "executeQuery",
        "query": "SELECT COUNT(DISTINCT patient_id) AS active_patients, COUNT(*) AS total_readings, SUM(CASE WHEN severity = 'CRITICAL' THEN 1 ELSE 0 END) AS critical_alerts, SUM(CASE WHEN severity = 'ABNORMAL' THEN 1 ELSE 0 END) AS abnormal_alerts, COUNT(DISTINCT customer_id) AS active_health_systems, SUM(mrr_cents)/100.0 AS mrr FROM device_readings dr LEFT JOIN billing b ON dr.customer_id = b.customer_id WHERE dr.timestamp > NOW() - INTERVAL '7 days'"
      }
    },
    {
      "name": "Last Week Metrics",
      "type": "n8n-nodes-base.postgres",
      "parameters": {
        "operation": "executeQuery",
        "query": "SELECT COUNT(DISTINCT patient_id) AS active_patients, COUNT(*) AS total_readings, SUM(CASE WHEN severity = 'CRITICAL' THEN 1 ELSE 0 END) AS critical_alerts, SUM(mrr_cents)/100.0 AS mrr FROM device_readings dr LEFT JOIN billing b ON dr.customer_id = b.customer_id WHERE dr.timestamp BETWEEN NOW() - INTERVAL '14 days' AND NOW() - INTERVAL '7 days'"
      }
    },
    {
      "name": "Build Dashboard Email",
      "type": "n8n-nodes-base.code",
      "parameters": {
        "jsCode": "const state = $getWorkflowStaticData('global'); const tw = $('This Week Metrics').first().json; const lw = $('Last Week Metrics').first().json || {}; const pct = (a, b) => b > 0 ? ((a - b) / b * 100).toFixed(1) + '%' : 'N/A'; const arrow = v => parseFloat(v) >= 0 ? '▲' : '▼'; const wowPatients = pct(tw.active_patients, lw.active_patients); const wowReadings = pct(tw.total_readings, lw.total_readings); const wowMRR = pct(tw.mrr, lw.mrr); const html = '<h2>Weekly HealthTech Platform Dashboard</h2><table border=1 cellpadding=8><tr><th>Metric</th><th>This Week</th><th>WoW</th></tr><tr><td>Active Patients</td><td>' + tw.active_patients + '</td><td>' + arrow(wowPatients) + ' ' + wowPatients + '</td></tr><tr><td>Device Readings</td><td>' + Number(tw.total_readings).toLocaleString() + '</td><td>' + arrow(wowReadings) + ' ' + wowReadings + '</td></tr><tr><td>Critical Alerts</td><td>' + tw.critical_alerts + '</td><td>—</td></tr><tr><td>Abnormal Alerts</td><td>' + tw.abnormal_alerts + '</td><td>—</td></tr><tr><td>Active Health Systems</td><td>' + tw.active_health_systems + '</td><td>—</td></tr><tr><td>MRR</td><td>$' + Number(tw.mrr).toLocaleString() + '</td><td>' + arrow(wowMRR) + ' ' + wowMRR + '</td></tr></table>'; return [{ json: { html, mrr: tw.mrr, wowMRR } }];"
      }
    },
    {
      "name": "Email Leadership",
      "type": "n8n-nodes-base.gmail",
      "parameters": {
        "to": "ceo@company.com",
        "bcc": "cto@company.com,cmo@company.com,vp-cs@company.com",
        "subject": "Weekly Platform Dashboard — ${{ $json.mrr }}K MRR, {{ $json.wowMRR }} WoW",
        "message": "={{ $json.html }}",
        "messageType": "html"
      }
    }
  ]
}