n8n for EdTech & Education: 5 Automations That Reduce Admin and Improve Learning Outcomes (Free Workflow JSON)

{
  "name": "Student Enrollment & Welcome",
  "nodes": [
    {
      "parameters": { "httpMethod": "POST", "path": "student-enrolled", "responseMode": "responseNode", "options": {} },
      "name": "Enrollment Webhook",
      "type": "n8n-nodes-base.webhook",
      "position": [260, 300]
    },
    {
      "parameters": {
        "jsCode": "const d = $json.body || $json;\nreturn [{ json: {\n  name: d.customer_name || d.name,\n  email: d.customer_email || d.email,\n  course: d.product_name || d.course_name || d.course,\n  enrolled_at: new Date().toISOString()\n}}];"
      },
      "name": "Extract Data",
      "type": "n8n-nodes-base.code",
      "position": [460, 300]
    },
    {
      "parameters": {
        "operation": "append",
        "documentId": { "value": "YOUR_SHEET_ID" },
        "sheetName": "Enrollments",
        "columns": { "mappingMode": "autoMapInputData" },
        "options": {}
      },
      "name": "Log to Sheets",
      "type": "n8n-nodes-base.googleSheets",
      "position": [660, 300]
    },
    {
      "parameters": {
        "sendTo": "={{ $('Extract Data').item.json.email }}",
        "subject": "Welcome to {{ $('Extract Data').item.json.course }}!",
        "message": "<h2>Welcome, {{ $('Extract Data').item.json.name }}!</h2><p>You're now enrolled in <strong>{{ $('Extract Data').item.json.course }}</strong>. Here's what to do next...</p><p>Reply to this email with any questions.</p>",
        "options": { "isHtml": true }
      },
      "name": "Welcome Email",
      "type": "n8n-nodes-base.gmail",
      "position": [860, 200]
    },
    {
      "parameters": {
        "channel": "#new-enrollments",
        "text": "New enrollment: *{{ $('Extract Data').item.json.name }}* joined *{{ $('Extract Data').item.json.course }}*"
      },
      "name": "Slack Notify",
      "type": "n8n-nodes-base.slack",
      "position": [860, 420]
    }
  ],
  "connections": {
    "Enrollment Webhook": { "main": [[{ "node": "Extract Data", "type": "main", "index": 0 }]] },
    "Extract Data": { "main": [[{ "node": "Log to Sheets", "type": "main", "index": 0 }]] },
    "Log to Sheets": { "main": [[{ "node": "Welcome Email", "type": "main", "index": 0 }, { "node": "Slack Notify", "type": "main", "index": 0 }]] }
  }
}

{
  "name": "Assignment Due Date Reminder",
  "nodes": [
    {
      "parameters": { "rule": { "interval": [{ "field": "minutes", "minutesInterval": 30 }] } },
      "name": "Schedule Trigger",
      "type": "n8n-nodes-base.scheduleTrigger",
      "position": [260, 300]
    },
    {
      "parameters": {
        "operation": "readAll",
        "documentId": { "value": "YOUR_SHEET_ID" },
        "sheetName": "Assignments",
        "options": {}
      },
      "name": "Read Assignments",
      "type": "n8n-nodes-base.googleSheets",
      "position": [460, 300]
    },
    {
      "parameters": {
        "jsCode": "const now = Date.now();\nreturn $input.all().filter(item => {\n  const due = new Date(item.json.due_date).getTime();\n  const hrs = (due - now) / 3600000;\n  item.json.hours_until_due = Math.round(hrs);\n  item.json.send_48h = hrs > 0 && hrs <= 48 && item.json.reminder_sent_48h !== 'yes';\n  item.json.send_2h = hrs > 0 && hrs <= 2 && item.json.reminder_sent_2h !== 'yes';\n  return item.json.send_48h || item.json.send_2h;\n});"
      },
      "name": "Filter Due Soon",
      "type": "n8n-nodes-base.code",
      "position": [660, 300]
    },
    {
      "parameters": {
        "sendTo": "={{ $json.student_email }}",
        "subject": "Reminder: {{ $json.assignment_name }} due in {{ $json.hours_until_due }} hours",
        "message": "<p>Hi {{ $json.student_name }},</p><p>Your assignment <strong>{{ $json.assignment_name }}</strong> is due in ~{{ $json.hours_until_due }} hours. Don't miss it!</p>",
        "options": { "isHtml": true }
      },
      "name": "Send Reminder",
      "type": "n8n-nodes-base.gmail",
      "position": [860, 300]
    }
  ],
  "connections": {
    "Schedule Trigger": { "main": [[{ "node": "Read Assignments", "type": "main", "index": 0 }]] },
    "Read Assignments": { "main": [[{ "node": "Filter Due Soon", "type": "main", "index": 0 }]] },
    "Filter Due Soon": { "main": [[{ "node": "Send Reminder", "type": "main", "index": 0 }]] }
  }
}

{
  "name": "Course Completion Certificate",
  "nodes": [
    {
      "parameters": { "httpMethod": "POST", "path": "course-completed", "responseMode": "lastNode", "options": {} },
      "name": "Completion Webhook",
      "type": "n8n-nodes-base.webhook",
      "position": [260, 300]
    },
    {
      "parameters": {
        "jsCode": "const d = $json.body || $json;\nconst date = new Date().toLocaleDateString('en-US', { year: 'numeric', month: 'long', day: 'numeric' });\nreturn [{ json: {\n  name: d.student_name,\n  email: d.student_email,\n  course: d.course_name,\n  completion_date: date,\n  cert_html: `<html><body style='font-family:Georgia,serif;text-align:center;padding:80px;border:8px double #2c5f2e'><h1 style='color:#2c5f2e'>Certificate of Completion</h1><p style='font-size:18px'>This certifies that</p><h2 style='font-size:32px'>${d.student_name}</h2><p style='font-size:18px'>has successfully completed</p><h3 style='font-size:24px'>${d.course_name}</h3><p style='color:#666'>Completed: ${date}</p></body></html>`\n}}];"
      },
      "name": "Build Certificate",
      "type": "n8n-nodes-base.code",
      "position": [460, 300]
    },
    {
      "parameters": {
        "sendTo": "={{ $json.email }}",
        "subject": "Your Certificate: {{ $json.course }}",
        "message": "<p>Congratulations, {{ $json.name }}!</p><p>Your certificate for <strong>{{ $json.course }}</strong> is attached.</p><p>Well done on completing the course!</p>",
        "options": { "isHtml": true }
      },
      "name": "Email Certificate",
      "type": "n8n-nodes-base.gmail",
      "position": [660, 300]
    }
  ],
  "connections": {
    "Completion Webhook": { "main": [[{ "node": "Build Certificate", "type": "main", "index": 0 }]] },
    "Build Certificate": { "main": [[{ "node": "Email Certificate", "type": "main", "index": 0 }]] }
  }
}

{
  "name": "Weekly Learning Progress Digest",
  "nodes": [
    {
      "parameters": { "rule": { "interval": [{ "field": "weeks", "triggerAtDay": [1], "triggerAtHour": 8 }] } },
      "name": "Monday 8AM",
      "type": "n8n-nodes-base.scheduleTrigger",
      "position": [260, 300]
    },
    {
      "parameters": {
        "operation": "readAll",
        "documentId": { "value": "YOUR_SHEET_ID" },
        "sheetName": "Progress",
        "options": {}
      },
      "name": "Read Progress",
      "type": "n8n-nodes-base.googleSheets",
      "position": [460, 300]
    },
    {
      "parameters": {
        "jsCode": "const rows = $input.all().map(i => i.json);\nconst total = rows.length;\nconst completed = rows.filter(r => r.status === 'completed').length;\nconst at_risk = rows.filter(r => parseFloat(r.completion_pct || 0) < 30 && r.status !== 'completed');\nconst rate = total ? Math.round(completed / total * 100) : 0;\nconst riskList = at_risk.map(r => `<li>${r.student_name} — ${r.completion_pct || 0}% done (${r.email})</li>`).join('');\nconst html = `<h2>Weekly Progress — ${new Date().toDateString()}</h2><table border=1 cellpadding=8 style='border-collapse:collapse'><tr><td>Total Enrolled</td><td><b>${total}</b></td></tr><tr><td>Completed</td><td><b>${completed}</b></td></tr><tr><td>Completion Rate</td><td><b>${rate}%</b></td></tr><tr><td>At-Risk (&lt;30%)</td><td><b style='color:${at_risk.length > 0 ? 'red' : 'green'}'>${at_risk.length}</b></td></tr></table>${at_risk.length > 0 ? '<h3>At-Risk Students</h3><ul>' + riskList + '</ul>' : '<p style=color:green>No at-risk students this week.</p>'}`;\nreturn [{ json: { html, total, completed, rate, at_risk: at_risk.length } }];"
      },
      "name": "Compute Metrics",
      "type": "n8n-nodes-base.code",
      "position": [660, 300]
    },
    {
      "parameters": {
        "sendTo": "instructor@yourplatform.com",
        "subject": "Weekly Learning Report — {{ $json.rate }}% Completion | {{ $json.at_risk }} At-Risk",
        "message": "={{ $json.html }}",
        "options": { "isHtml": true }
      },
      "name": "Email Digest",
      "type": "n8n-nodes-base.gmail",
      "position": [860, 300]
    }
  ],
  "connections": {
    "Monday 8AM": { "main": [[{ "node": "Read Progress", "type": "main", "index": 0 }]] },
    "Read Progress": { "main": [[{ "node": "Compute Metrics", "type": "main", "index": 0 }]] },
    "Compute Metrics": { "main": [[{ "node": "Email Digest", "type": "main", "index": 0 }]] }
  }
}

{
  "name": "Student Question Auto-Triage",
  "nodes": [
    {
      "parameters": { "pollTimes": { "item": [{ "mode": "everyMinute" }] }, "filters": { "labelIds": ["INBOX"] } },
      "name": "Gmail Trigger",
      "type": "n8n-nodes-base.gmailTrigger",
      "position": [260, 300]
    },
    {
      "parameters": {
        "url": "https://api.anthropic.com/v1/messages",
        "method": "POST",
        "sendHeaders": true,
        "headerParameters": { "parameters": [
          { "name": "x-api-key", "value": "YOUR_ANTHROPIC_KEY" },
          { "name": "anthropic-version", "value": "2023-06-01" },
          { "name": "content-type", "value": "application/json" }
        ]},
        "sendBody": true,
        "contentType": "raw",
        "rawContentType": "application/json",
        "body": "={{ JSON.stringify({ model: 'claude-haiku-4-5-20251001', max_tokens: 400, messages: [{ role: 'user', content: 'Classify this student question. Categories: FAQ (common, you can answer it), INSTRUCTOR (complex or personal), BILLING (payment issue). Return JSON only: {\"category\": \"...\", \"suggested_reply\": \"...\"}. Question: ' + $json.text }] }) }}"
      },
      "name": "AI Classify",
      "type": "n8n-nodes-base.httpRequest",
      "position": [460, 300]
    },
    {
      "parameters": {
        "jsCode": "const raw = $json.content[0].text;\nconst match = raw.match(/\\{[\\s\\S]*\\}/);\nconst parsed = JSON.parse(match[0]);\nreturn [{ json: { ...parsed, original_email: $('Gmail Trigger').item.json.from } }];"
      },
      "name": "Parse Classification",
      "type": "n8n-nodes-base.code",
      "position": [660, 300]
    },
    {
      "parameters": {
        "conditions": { "string": [{ "value1": "={{ $json.category }}", "operation": "equal", "value2": "FAQ" }] }
      },
      "name": "Is FAQ?",
      "type": "n8n-nodes-base.if",
      "position": [860, 300]
    },
    {
      "parameters": {
        "operation": "reply",
        "messageId": "={{ $('Gmail Trigger').item.json.id }}",
        "message": "={{ $('Parse Classification').item.json.suggested_reply }}",
        "options": {}
      },
      "name": "Auto-Reply",
      "type": "n8n-nodes-base.gmail",
      "position": [1060, 180]
    },
    {
      "parameters": {
        "channel": "#course-support",
        "text": "*Student question needs attention ({{ $json.category }})*\nFrom: {{ $json.original_email }}"
      },
      "name": "Slack Alert",
      "type": "n8n-nodes-base.slack",
      "position": [1060, 420]
    }
  ],
  "connections": {
    "Gmail Trigger": { "main": [[{ "node": "AI Classify", "type": "main", "index": 0 }]] },
    "AI Classify": { "main": [[{ "node": "Parse Classification", "type": "main", "index": 0 }]] },
    "Parse Classification": { "main": [[{ "node": "Is FAQ?", "type": "main", "index": 0 }]] },
    "Is FAQ?": { "main": [
      [{ "node": "Auto-Reply", "type": "main", "index": 0 }],
      [{ "node": "Slack Alert", "type": "main", "index": 0 }]
    ]}
  }
}